The Right Licenses, Properly Deployed
Software licensing is easy to get wrong and expensive when you do. Too many seats, too few, the wrong plan, or licenses that nobody actually uses. Regroove handles procurement the right way so you get exactly what your team needs, nothing more and nothing less.
Getting Licensing Right Matters
Software licensing mistakes are costly in two directions. You can pay for things you do not use, or you can face compliance risk for things you are using without the right coverage.
Correct Licensing from the Start
Wrong licensing is more common than most organizations realize. Over-licensed seats waste money. Under-licensed seats create compliance exposure. We audit your actual needs and match them to the right plans before a single license is purchased.
Microsoft Volume Licensing Expertise
Microsoft licensing is genuinely complicated. There are dozens of plans, add-ons, and licensing rules that change regularly. As a Microsoft Solutions Partner, we navigate this so you get the right subscriptions at the best available pricing.
License Audit and Compliance Review
We review what you currently have, what you are actually using, and where gaps or overages exist. The result is a clear picture of your license position and a practical plan to bring it into alignment.
Cost Optimization
Most organizations overspend on software. We identify licenses that are assigned but unused, plans that include features nobody needs, and subscriptions that could be consolidated. Savings often cover the cost of the engagement.
Deployment and Activation Support
Buying a license is step one. Getting it deployed, configured, and actually used by your team is the rest of the job. We handle activation, admin setup, and can manage the full rollout as part of the same engagement.
Ongoing License Management
Software needs change as your organization grows. New hires need licenses. Departing employees leave seats behind. We provide ongoing license management so your subscription count stays accurate and your costs stay controlled.
How We Handle Software Procurement
A structured approach that starts with what you actually need and ends with software that is deployed, activated, and properly licensed.
License Audit
We start by reviewing your current software subscriptions, who has access to what, and how many seats are actually being used. This baseline makes everything that follows faster and more accurate.
Needs Assessment
We map your actual software requirements to roles and workflows. What does each team need? What could be consolidated? What is missing? This shapes the licensing strategy rather than a vendor catalog.
Licensing Strategy and Recommendation
We present a clear licensing plan with specific products, plans, quantities, and costs. You see exactly what you are getting, why we are recommending it, and what it will cost over the subscription term.
Procurement
We place the order through the appropriate channel, whether that is Microsoft directly, a volume licensing agreement, or another vendor. You get the documentation you need for your records and compliance.
Deployment and Activation
Licenses are assigned, admin portals are configured, and users are activated. We handle the technical side of getting software into the hands of the people who need it.
Ongoing License Review
We schedule regular reviews to keep your license counts accurate as your team changes. Renewals are flagged in advance so you are never caught off guard by a price change or expiry.
Common Questions
We already have Microsoft 365. Can you still help?
Yes, and this is actually one of the most common scenarios. Many organizations have Microsoft 365 licenses that are not optimally configured, include plans they do not fully use, or are missing add-ons that would genuinely help their team. We review your existing setup and identify improvements.
What software beyond Microsoft can you help procure?
We primarily focus on Microsoft products and tightly integrated business software. For specialized industry applications, we can advise on licensing requirements and ensure the software integrates well with your Microsoft environment.
How do you handle renewals?
We track your renewal dates and reach out in advance so you have time to review, adjust, or renegotiate before an auto-renewal happens. You are never surprised by a bill for software you no longer need.
Can you help us understand what features we are paying for but not using?
That is one of the most valuable things we do. Microsoft 365 plans include a lot of capabilities that most organizations never activate. We identify the features relevant to your work and help you get value from licenses you are already paying for.
Not Sure If Your Licenses Are Right?
A quick conversation with a Regroove specialist can surface licensing gaps, overages, and cost savings you did not know existed. No commitment required.
Burnaby Head Office: 3999 Henning Dr #402, Burnaby, BC V5C 6P7 | Victoria Office: 300-848 Courtney Street, Victoria, BC V8W 1C4