Every Seat, Every License, Actually Accounted For
Software licensing is easy to get wrong and expensive when you do. Too many seats sit unused. Too few leaves you exposed. The wrong plan gets purchased because nobody had time to compare the options properly. Regroove handles the buying, the deployment, and the ongoing bookkeeping behind it, so what your organization is licensed for always matches what it is actually running.
Getting Licensing Right Matters
Software licensing mistakes cost you in two directions at once. You pay for things nobody uses, or you carry compliance risk for things you are using without the right coverage.
Correct Licensing from the Start
Wrong licensing is more common than most organizations realize. Over licensed seats waste money every month. Under licensed seats create real compliance exposure. We audit what your team actually needs and match it to the right plans before a single license is purchased.
Microsoft Volume Licensing Expertise
Microsoft licensing is genuinely complicated, with dozens of plans, add-ons, and rules that change often. As a Microsoft Solutions Partner, we navigate that complexity so you land on the right subscriptions at the best pricing available to you.
License Audit and Compliance Review
We review what you currently hold, what is actually being used, and where the gaps or overages sit. The result is a clear, documented license position and a practical plan to bring it back into alignment.
Cost Optimization
Most organizations overspend on software without realizing it. We find licenses that are assigned but unused, plans that bundle features nobody touches, and subscriptions that could be consolidated into one.
Deployment and Activation Support
Buying a license is step one. Getting it deployed, configured, and actually used by your team is the rest of the job, and we handle activation, admin setup, and the full rollout as part of the same engagement.
Ongoing License Management
Software needs change as your organization grows. New hires need licenses assigned. Departing employees leave seats behind that keep quietly billing you. We provide ongoing license management so your subscription count stays accurate, your renewals stay on schedule, and your costs stay under control long after the initial rollout.
Who Keeps the Paperwork Straight
Nicole Dionisio
Administrative Coordinator, Regroove
Licensing software correctly is only half the job. The other half is the paperwork nobody notices until it is wrong: which seat belongs to which employee, when each subscription renews, and whether the numbers on record actually match what is deployed in your tenant. Nicole coordinates that side of every licensing engagement. She keeps seat assignment records current, flags renewal dates before they turn into a surprise invoice, and follows up when a departing employee's license needs to be reassigned or removed. The plans and the technical recommendations come from our licensing specialists. Keeping the administrative trail behind those recommendations accurate, month after month, is Nicole's job, and it is just as important as getting the plan right in the first place.
How We Handle Software Licensing
A structured approach that starts with what you actually need and ends with software that is deployed, activated, and properly tracked for the long run.
License Audit
We start by reviewing your current software subscriptions, who has access to what, and how many of those seats are actually being used. This baseline makes everything that follows faster and more accurate.
Needs Assessment
We map real software requirements to roles and workflows. What does each team actually need? What could be consolidated? What is missing entirely? This shapes the strategy instead of a vendor catalog doing it for us.
Licensing Strategy and Recommendation
We present a clear plan with specific products, plans, quantities, and costs. You see exactly what you are getting, why we recommend it, and what it costs over the full subscription term.
Procurement
We place the order through the appropriate channel, whether that is Microsoft directly, a volume licensing agreement, or another vendor, and you get the documentation you need for your own records.
Deployment and Activation
Licenses are assigned, admin portals are configured, and users are activated. We handle the technical side of getting software into the hands of the people who need it.
Ongoing License Review
We schedule regular reviews to keep license counts accurate as your team changes, and renewals get flagged well in advance so you are never caught off guard by a price change or an expiry.
Step six repeats on every renewal cycle for as long as we manage your licensing. That is what keeps your seat count accurate as people join and leave your organization, instead of drifting further out of sync with every passing quarter.
Common Questions
Not Sure If Your Licenses Are Right?
A quick conversation with a Regroove specialist can surface licensing gaps, overages, and cost savings you did not know existed. No commitment required.
Burnaby Head Office: 3999 Henning Dr #402, Burnaby, BC V5C 6P7 | Victoria Office: 300-848 Courtney Street, Victoria, BC V8W 1C4