Your Business Keeps Running No Matter What Happens
Downtime is the enemy of every organization. Data loss is avoidable. Most businesses do not find out their backup strategy has gaps until they actually need it, and by then the cost is already real. Regroove builds backup and recovery strategies that match your actual business requirements, with defined recovery targets, tested restores, and documentation your team can use under pressure.
What a Real Backup Strategy Looks Like
There is a significant difference between having a backup running somewhere and having a backup strategy you can actually rely on when it matters most.
RTO and RPO Aligned to Your Business
Recovery time and recovery point objectives mean nothing if they do not reflect how your business actually works. We start by understanding which systems are critical, how long they can be down, and how much data loss is tolerable before we design a single component of your backup strategy.
Microsoft 365 Backup
Microsoft 365 does not back up your data the way most organizations assume. Retention policies and the recycle bin are not a backup strategy. We implement proper third-party backup for Exchange Online, SharePoint, OneDrive, and Teams so your Microsoft data is genuinely protected.
Azure Cloud Backup
For organizations running workloads in Azure, we configure Azure Backup and Azure Site Recovery to match your recovery objectives. Cloud-native backup means your recovery infrastructure scales with your environment and is always available when you need it.
On-Premises and Hybrid Backup
Many organizations still run critical workloads on local infrastructure. We design backup strategies for on-premises servers and hybrid environments, including offsite replication and cloud-connected backup targets so a single-site event does not take everything with it.
Regular Tested Restores
A backup that has never been restored is not a backup, it is a hope. We build restore testing into your backup program on a regular schedule and document the results. When you need to recover something for real, you will already know it works.
Documented Disaster Recovery Plan
When something goes wrong is not the time to figure out what to do. We deliver a clear, step-by-step disaster recovery plan that your team can follow under pressure, with defined roles, decision points, and contact lists that actually reflect your current environment.
How We Build Your Recovery Strategy
Every organization is different. We start from your business requirements and work outward, rather than installing a standard product and hoping it fits.
Business Impact Analysis
We identify which systems, applications, and data sets are critical to your operations, and what the real cost of losing access to them would be. This is the foundation that every other decision in the engagement is built on.
RTO and RPO Definition
Working with your leadership team, we define specific recovery time and recovery point objectives for each critical system. These targets drive every architectural decision that follows.
Backup Architecture Design
We design a backup architecture that meets your defined objectives, covering what gets backed up, how often, where it is stored, how long it is retained, and how it is protected against ransomware and accidental deletion.
Implementation and Configuration
We deploy and configure the backup solution, connect all in-scope systems, verify that backups are running as designed, and confirm that alerts are working before we consider the implementation complete.
Restore Testing and Validation
We perform documented test restores to confirm that data can actually be recovered within your defined RTO. Test results are documented and kept as evidence for compliance and audit purposes.
Documentation and Staff Training
We deliver a complete disaster recovery plan and backup runbook, and we walk your team through how to use them. The goal is that your staff can execute a recovery without needing us on the phone.
Common Questions
Does Microsoft 365 back up our data automatically?
No. Microsoft 365 is responsible for infrastructure uptime, not data backup. The platform includes a recycle bin and some retention policies, but these are not a substitute for a proper backup solution. Accidental deletion, ransomware encryption, and malicious insider actions are all scenarios where Microsoft 365's built-in features will not protect you. A third-party backup is necessary.
What is the difference between RTO and RPO?
Recovery Time Objective is how long your business can tolerate being without a system before the impact becomes unacceptable. Recovery Point Objective is how much data loss your business can absorb, measured in time. For example, an RPO of 24 hours means you are willing to lose up to one day of data. Both targets drive different architectural decisions, and both need to be set by your business, not your IT team in isolation.
How often should backups be tested?
The standard we recommend is a documented restore test for critical systems at least quarterly, with less critical systems tested annually. Many organizations run backups for years without ever testing a restore, and then discover a configuration error or corruption issue when they actually need the data. Regular testing is the only way to know your backup works.
What is covered in a disaster recovery plan?
A disaster recovery plan covers the steps your team takes to restore operations after a significant incident. That includes who is responsible for what decisions, which systems get restored first, how to communicate with staff and clients during an outage, the technical steps to bring each system back, and what success looks like before you declare recovery complete. The plan should be specific to your environment, not a generic template.
Ready to Stop Hoping and Start Knowing Your Data is Safe?
Talk to a Regroove specialist about your current backup situation. We will tell you honestly what is covered, what is not, and what a proper continuity strategy would look like for your organization.
Burnaby Head Office: 3999 Henning Dr #402, Burnaby, BC V5C 6P7 | Victoria Office: 300-848 Courtney Street, Victoria, BC V8W 1C4