Use the SharePoint Migration Tool to Migrate to Microsoft 365

The SharePoint Migration Tool is a free application provided by Microsoft for migrating files and content to Microsoft 365. It supports a range of source environments and handles the technical complexity of getting your data into SharePoint Online and Microsoft Teams without requiring a custom migration script.

Here is what it does, how to use it, and when you might want help from a specialist instead.

What SPMT Supports

The SharePoint Migration Tool is compatible with several common source environments:

• SharePoint on-premises (2010, 2013, 2016, and 2019)
• Network file shares
• Google Drive
• Dropbox

You can migrate entire document libraries, specific lists, or individual folders. The tool supports options for overwriting files, preserving metadata, retaining permissions, and maintaining original timestamps.

Key Features

• Pre-migration assessment: Analyzes your source environment to identify potential issues before migration begins.
• Incremental migration: Supports migrating only new or modified files after the initial run, which reduces downtime for large environments.
• Real-time monitoring: Displays migration progress, tracks errors, and generates audit reports.
• Guided interface: Walks you through the migration process step by step.

Preparing for Migration

Before running the tool, preparation matters as much as execution. A migration that moves disorganized content into a new environment just relocates the problem.

1. Understand your current environment and what you actually have
2. Define migration goals and scope clearly
3. Conduct a data inventory
4. Review and clean up content before it moves
5. Plan for governance and security in the destination
6. Assess network and bandwidth requirements
7. Communicate the timeline to users and provide training
8. Review Microsoft's SPMT documentation before you start

Running the Migration

1. Prepare the environment on both sides
2. Download and install SPMT
3. Launch the tool and sign in
4. Connect to your source location
5. Connect to your Microsoft 365 destination
6. Configure migration settings
7. Start the migration
8. Verify the results and address any errors

When to Work With a Specialist

SPMT handles straightforward migrations well. When your source environment is complex, has significant customizations, or involves large volumes of sensitive data, working with a migration specialist reduces risk considerably.

Regroove provides migration expertise, customized strategy development, and post-migration support including user coaching and environment optimization. If you are not sure whether your migration is a good candidate for SPMT alone, reach out and we can assess the situation together.