Where is MS Forms data stored?

Microsoft Forms data is stored in servers in the United States.

“Location of Customer Data at Rest for Core Online Services”

How might this affect you? You might assume, for example, that if your Office 365 tenancy is in Canada that all your data resides in Canada as well. This, however, is not the case.

It’s kind of misleading too because if you look at your Data location in the Office 365 admin portal it appears as if the data is all in one place. Our tenancy shows me that our data location is all in Canada.

Looks good right? All my super secret Forms data that I have collected is safe in Canada, right?!

Nope…

So… consider what you are using MS Forms to collect information on

  • Social Insurance Numbers
  • Birth dates
  • Contact numbers
  • Addresses
  • Or any other information that should otherwise be protected by your countries Data Protection laws.

You need to know that this information will be stored as “Data at rest” on servers in the United States, as will data from other services noted below.

2 responses to “Where is MS Forms data stored?

  1. If I have an Excel spreadsheet on my sharepoint which is stored in Canada, and I have a MS Form to populate the spreadsheet is that data stored in Canada or the US? If it’s stored in Canada, does any of it stay in the US as it goes through Forms?

  2. MS Forms data is stored in the US. The data from the form can be exported to the Excel spreadsheet in SharePoint online but the original form and its contents will reside in the US.

    Where data is stored for Microsoft Forms
    Microsoft Forms data is stored on servers in the United States, with the exception of data for European-based tenants. The data for European-based tenants is stored on servers in Europe.

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