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+1 (250) 220-4575Practical, no-fluff writing on Microsoft 365, Teams governance, SharePoint, Power Platform, and Modern Work, from people who run these environments every day.
172 results
Teams Phone
The Teams Phone people assessed in 2021 is not the one sitting in your tenant now. What actually changed this year, what it really costs once you add the parts that are not in the licence, and which organizations should switch now rather than at renewal.
Productivity
Your organization moved to Microsoft 365 over a weekend and nobody gave you a manual. This is the manual: where your files are now, how to sign in, how to get everything on your phone, and the habits worth changing in the first week.
Microsoft 365
Buying Microsoft 365 from your domain registrar was a sensible convenience. Three years on it is costing you close to the full Microsoft rate for a version of the product with the valuable parts removed. Here is what federation actually blocks and what it takes to undo.
Microsoft 365
Copilot licensing has changed so often that most guides are now wrong somewhere. Here is every Copilot licence and price as it stands at the end of August 2026, in Canadian dollars, split into the three layers that are actually billed differently.
Cloud Migration
Plenty of organizations buy Azure before working out what it is for. Here is what it genuinely does well at this size, where it quietly wastes money, and a decision path that takes about ten minutes per system.
Power Platform
A recurring spreadsheet report built by hand can cost a team over 150 hours a year for zero new information. Here is what actually changes, in time, accuracy, and where your files live, once Power Query takes over.
Device Management
Should your next round of devices be Windows, macOS, or both? Here is what Intune setup actually takes for each platform, what it costs in real support hours, and what devices cost right now in Canada.
Security
Microsoft-provided SMS and voice authentication retires February 1, 2027, and passkeys become the default starting September 1, 2026. Here is what every Entra ID administrator needs to know and do before then.
Productivity
A cluttered OneDrive root full of shared shortcuts is finally getting fixed. Here is how the new Shortcuts folder works, what it means for your team, and how to clean things up right now.
Microsoft 365
Starting August 1, 2026, every Azure Copilot agent, including Public Preview ones, turns on by default for tenants that already have Copilot enabled. Here is what changes and what to do before then.
Security
Copilot does not create new access to files, it only exercises access that already exists. A short readiness review before rollout catches years of quiet oversharing before your employees do.
Microsoft Teams
Virtual meetings fail in different ways than in person ones, and most of those failures are fixable. Here is what actually makes a Microsoft Teams meeting work.
Microsoft Teams
Microsoft Teams channels can receive email directly, routing notifications and requests into a shared, trackable conversation instead of a mailbox nobody checks.
Productivity
A small set of time management habits, supported by tools most people already have, that actually hold up against a normal workday full of meetings and messages.
Power Platform
Contracts, expense reports, and approval paperwork are exactly what Power Automate is built to remove from manual, error prone processes. Here is how it actually works.
Business & Strategy
A network designed around a physical office is a poor fit once your important systems live in the cloud. Here is what a cloud first network actually looks like.
SharePoint
A SharePoint intranet with no consistent navigation feels like a collection of unrelated sites. Here is how global and hub navigation fix that.
Business & Strategy
The clearest sign your organization needs custom development is not a missing feature, it is the workaround your team has already quietly built around it.
Microsoft Teams
A contact you pinned to Favorites in Teams just disappeared. Here is why it happens and the quick steps to get it back.
Teams Phone
External calls failing on Teams Phone almost always comes down to a calling policy, licensing, or voice routing issue. Here is how to check each one.
SharePoint
The SharePoint Online filter pane occasionally stops showing up or filters incorrectly. Here is how to get it working again.
Microsoft Teams
There is no one click export button in Teams, but there are real, reliable ways to get chat history out depending on what you actually need it for.
Productivity
Canceling a meeting in Outlook is simple once you know the difference between canceling one occurrence and canceling the whole series.
SharePoint
That OneDrive link in your SharePoint site navigation is not something a site owner added. Here is why it is there and what you can control about it.
Microsoft 365
Confirming exactly where your Microsoft 365 tenant data is stored takes about a minute once you know which admin center page to check.
Security
This error almost always means a deleted account left an orphaned permission entry behind. Here is how to find and clean it up.
Device Management
This RDP error is almost always exactly what it sounds like: a real clock or time zone mismatch between the two machines.
Cloud Migration
Migrating mailboxes to Microsoft 365 is only part of the job. Here is the cleanup pass that keeps the old Exchange environment from lingering for years.
Microsoft 365
Looking for the Support and Recovery Assistant? Microsoft retired it in March 2026. Here is the tool that replaced it.
Productivity
OneNote can password protect a single section for sensitive notes. Here is how to set it up and the one thing to be careful about.
Security
Scan to email, monitoring scripts, and older line of business apps using SMTP AUTH with a stored password are about to stop working. Here is the real timeline.
Microsoft 365
Connecting desktop Office to your Microsoft 365 tenant is usually one sign in away. Here is what to check when it is not.
Security
Have a SharePoint admin role but still get access denied? With PIM in the picture, the role is probably eligible rather than active.
Productivity
A Microsoft 365 subscription removes ads from Outlook.com, but only when a few specific conditions actually line up.
Power Platform
Copilot Studio lets you build a custom AI agent trained on your own documents, with no code required, and publish it directly into Microsoft Teams. Here is exactly how to build and launch your first one.
Cloud Migration
Microsoft will automatically migrate every unmigrated GPv1 storage account after October 13, 2026, on its own schedule and potentially at a higher cost. Here is how to migrate yours first, on your terms.
Productivity
Outlook does not show a folder path by default, but it is one shortcut away. Here are the two fastest ways to find exactly where an email lives.
Productivity
Converting a range to a table is one click. Undoing it is not quite as obvious. Here is the clean way to remove the style, the table, or both.
Device Management
Finding your Windows username should take five seconds. Here are the fastest, most reliable ways to get it on Windows 10 and 11.
SharePoint
SharePoint's Distributed Cache service fails quietly, usually as slow pages or odd authentication behaviour. Here is how to check its health and fix a cluster that will not recover on its own.
SharePoint
A SharePoint page can look finished and still not be live. Here is how to tell the difference and find every page still stuck in draft.
Productivity
Drawing a straight line with a mouse is harder than it should be. Holding Shift while you draw in OneNote fixes that instantly.
SharePoint
Microsoft 365 Groups do not have a simple calendar export button. Here is the practical way to preserve a group's calendar history on a SharePoint site.
SharePoint
When Office documents stop previewing in the browser in an on premises SharePoint farm, a stale WOPI proof key is almost always the cause. Here is the fix.
SharePoint
There is no built in setting to force every file in a SharePoint library to open read only. Here is what actually enforces it, and what only softly suggests it.
Microsoft Teams
Teams attendance reporting used to be limited to live meetings only. That has changed. Here is how organizers get the full report today.
Productivity
Shared OneNote notebooks can email you whenever something changes. Here is how to manage those notifications and spot new content at a glance.
Productivity
Attaching a SharePoint file in Outlook works differently depending on which Outlook you run. Here is the right method for classic Outlook and new Outlook.
Microsoft 365
Recreating a deleted AD account with the same name does not reconnect it to the person's existing Microsoft Entra ID identity. Here is why, and the two real fixes.
SharePoint
Custom script is disabled by default across modern SharePoint Online for good security reasons. Here is what to use instead of the old jQuery script injection trick.
SharePoint
A failed psconfig run leaves a SharePoint farm half upgraded and often refusing to run again. Here is how to clear the block and get it through cleanly.
Productivity
OneNote Online has changed a lot since this tip was first written. Here is the most reliable way to get a distraction free view today.
SharePoint
Finding your SharePoint farm build number takes two lines of PowerShell. Here is how to do it, how to check every server in the farm, and why the answer matters more now that SharePoint 2016 and 2019 support has ended.
Device Management
Laptop, server, and network equipment prices have jumped sharply this year, and it is not a normal seasonal fluctuation. Here is what is actually driving it, how bad it has gotten, and whether 2027 is likely to bring any relief.
Security
Most companies assume Microsoft 365 is secure the moment they pay for it. It is not. Here is the full configuration baseline we build into every tenant we manage, and how we keep it from quietly drifting away.
Microsoft 365
Microsoft 365 Copilot costs $30 a seat for enterprise and $18 to $21 for small business, but that is not the number that matters. Here is what it actually costs once you add the required base license.
Microsoft Teams
Ungoverned Teams sprawl costs organizations time, creates security gaps, and frustrates users. Here's the complete framework to prevent it, without locking everything down.
SharePoint
Both live in Microsoft 365, both sync to your desktop, both work in Teams. So why does choosing wrong cause so much pain? Here's the definitive answer.
Power Platform
Power Automate's value isn't in the demos. It's in the 20 minutes your team stops wasting every single day. Here are 8 workflows that deliver that in real organizations.
Cloud Migration
Most Microsoft 365 migrations that fail don't fail during the migration. They fail in the weeks before it. This checklist covers the 15 things you must have in place first.
Security
The most effective security habits are not complicated. They just need to actually be in place. Here are the three that make the biggest difference for most organizations.
Security
Most security incidents are not unforeseeable events. They are the predictable results of known gaps that were not addressed. Here is how to find those gaps before attackers do.
Teams Phone
Most businesses do not realize they have outgrown their phone system until it starts slowing them down. Here are seven signs it is time to make the switch.
Device Management
The home office hardware conversation has matured. In 2025, a well-equipped workspace is a productivity investment that also affects how your organization manages devices across a distributed team.
Security
Tax resets, password changes, post-holiday receipts: January gives phishing attackers a perfect set of lures. Here is what to watch for and how to stay safe.
Security
Leadership impersonation caused a 22% credential compromise rate while a generic external phishing email caused zero. Here is what a structured simulation revealed and what the organization did about it.
Device Management
Manual device imaging does not scale. Here is how modern Intune and Autopilot deployments let a new employee unbox a laptop, sign in, and be fully configured within the hour.
SharePoint
Files have a lifecycle in Microsoft 365. Understanding where each stage belongs, and why SharePoint is the right final destination, removes a lot of confusion about where things are.
Device Management
Zero-touch IT means new employees receive a device, sign in with their Microsoft 365 account, and are fully operational within the hour. Here is how Intune and Autopilot make this possible.
SharePoint
Board members using Gmail, annual membership transitions, and sensitive documents that need controlled access. Here is how two organizations solved external collaboration with SharePoint.
Security
Managed antivirus and Intune work at different layers. Intune ensures devices are compliant before accessing your environment. Managed antivirus catches active threats on those devices. Both are necessary.
SharePoint
External sharing in Microsoft 365 is powerful, but only as secure as your configuration. Here is what you need to know about sharing links, guest access, and the controls that make the difference.
Security
A shared account with MFA tied to one phone means everyone else has to interrupt that person to sign in. Here are the real options for making shared account MFA work.
Security
Passwordless authentication removes the credential that phishing attacks are trying to steal. Here is how Microsoft's three passwordless methods work and why they are more secure than passwords plus MFA.
Microsoft 365
Three Microsoft changes are coming that require active preparation: per-user MFA retirement, Windows 10 end of life, and SMTP basic authentication retirement. Here is what each means and what to do.
Security
Axcient provides two products that address different backup needs. X360Cloud protects Microsoft 365 data. X360Recover handles endpoints and servers. Here is what each does and how implementation works.
Microsoft 365
Retention keeps data from being prematurely deleted. Backup creates a recoverable copy. They are different tools for different risks. Confusing them leaves organizations exposed.
Microsoft 365
Microsoft protects the infrastructure. Your data is your responsibility. Here is what Microsoft 365's built-in protections actually cover and where third-party backup fills the gap.
Security
Small and medium-sized businesses are targeted by ransomware more than most people expect. Here is why, what the real cost of an incident looks like, and the layered protection approach that reduces the risk.
Security
Unmanaged antivirus detects threats. Managed antivirus detects threats and responds to them. For most small and medium-sized organizations, the difference between the two is whether an incident gets contained or expands.
Security
From alert to containment: 23 minutes. Here is how Huntress ITDR stopped an active breach at an automotive company and what made the rapid response possible.
Security
Per-user MFA management is being retired by Microsoft. Organizations still using it need to migrate to Conditional Access Policies. Here is what that means and how to make the transition.
Security
Phishing is the entry point for most breaches. Understanding what it is, how to recognize it, and what to do about it is one of the most practical security skills anyone with an email account can have.
Security
Technical controls catch a lot of threats. They do not catch all of them. Attack simulation training addresses the human side of security by testing real behaviour and responding to what the test reveals.
Business & Strategy
Moving to the cloud removes some IT burdens but introduces others. Here is what ongoing IT support provides even after you are fully in Microsoft 365.
Business & Strategy
IT support and cloud solutions are not competing services. When they are combined under one relationship, each makes the other more effective. Here is what that looks like in practice.
SharePoint
Sharing settings in Microsoft 365 layer together in ways that are not obvious. Changes at one level affect behaviour at another. Here is how the settings work together and how to configure them correctly.
Microsoft 365
Microsoft 365 has three places to store files, and each one has a purpose. Knowing which to use and when removes a lot of confusion about where things are and who can access them.
Cloud Migration
Cloud migrations done without expert guidance tend to follow a predictable pattern: the technical move goes reasonably well, but adoption lags and the organization does not get what was promised.
Productivity
Cloud solutions do more than move your files off a server. When implemented well, they change how work gets done in ways that add up to significant gains in speed, quality, and reliability.
Productivity
Most people deal with email reactively and end the day with an inbox that grew rather than shrank. A few deliberate changes to how you handle email make a significant difference.
Device Management
Surface devices are genuinely good hardware. Picking the right model, getting the dock, and buying through the commercial channel makes the experience significantly better.
Business & Strategy
Canadian organizations moving to cloud services operate within a legal framework worth understanding before you sign contracts or migrate data. Here is what matters most.
Productivity
Working from home full-time is different from occasionally answering emails outside the office. The environment, the rhythm, and the boundaries all require deliberate attention.
Business & Strategy
Getting your business online comes down to three things: telling your story, presenting your offer, and making it easy for people to take the next step.
Security
You have probably heard the term. You may even find it mildly annoying when it asks you to tap your phone before logging in. Here is what MFA actually does and why the minor inconvenience is worth it.
Microsoft Teams
Microsoft Teams supports live event broadcasting for large audiences. The setup is more involved than a regular meeting, but follows a logical structure once you understand the roles involved.
Microsoft Teams
Left unmanaged, Microsoft Teams environments grow chaotic fast. Automating creation with consistent templates and a governed request process solves this before it becomes a problem.
SharePoint
Building a SharePoint intranet is one thing. Building one that people actually use is another. These four tips address the factors that separate intranets people return to from ones they ignore.
SharePoint
Migrating to a modern intranet is one of the more rewarding projects an organization can undertake. Getting there takes planning. Here are the six steps that make the difference.
Microsoft Teams
At Regroove, Microsoft Teams is the central platform for all project management. Not a project management tool that integrates with Teams. Teams itself. Here is exactly how we use it.
Microsoft Teams
Choosing between Teams and Zoom has real implications for communication, collaboration, and data management. Here is a direct comparison across the areas that matter most.
Cloud Migration
Cloud migrations that succeed have one thing in common: thorough preparation. Migrations that struggle almost always trace problems back to preparation gaps rather than technical failures.
Cloud Migration
A cloud migration is not primarily a technical project. It is a change management project that happens to involve significant technical work. Here is how to prepare your people.
Security
A technical security audit is how you find out whether your virtual environment is adequately protected. It tests, measures, and produces prioritized recommendations. Here is what it covers.
Device Management
Hybrid work requires hardware that works in both places. Here is what to standardize across office and home locations for consistent productivity and security.
Microsoft Teams
The return to the office created coordination challenges that Microsoft Teams is well-positioned to solve. Here is how organizations are using Teams to manage the hybrid transition.
Productivity
Hybrid work is not just a scheduling arrangement. It requires deliberate choices about technology, communication, and how meetings work for people in different locations.
Business & Strategy
Most common technology issues can be resolved in minutes with a few basic steps. Here are five things to try before calling support that resolve the majority of everyday problems.
SharePoint
Files do not disappear during a SharePoint migration. They move to a new location with a new structure. Here is how to find what you need quickly after the migration completes.
SharePoint
When a user says a file is missing from SharePoint, it is usually not gone. Here is the systematic approach administrators use to find it.
Microsoft Teams
The Microsoft Teams Admin Center is where administrators manage policies, users, devices, and settings for their Teams environment. Here is a practical orientation for administrators new to the console.
Microsoft Teams
An unmanaged Teams environment accumulates workspaces, confuses users, and creates security gaps. Here are the fundamentals of governance that prevent this without making Teams harder to use.
Microsoft Teams
Recurring meeting chat in Microsoft Teams persists across all instances of the series. Here is how to find and access that chat history.
Productivity
Outlook rules automatically sort incoming emails based on conditions you define. Here is how to set one up to route emails containing a specific word into a dedicated folder.
Microsoft 365
OneDrive, Teams, and SharePoint serve different purposes in the Microsoft 365 file ecosystem. Here is how they work together and when to use each one.
Power Platform
Clippy is our internal Teams bot that handles routine automations. Here is how we built it, what it does, and what it demonstrates about no-code automation for organizations like ours.
Cloud Migration
Most organizations know they should move to the cloud. Some wait too long. Here are the signs that the delay has already started costing you.
Device Management
Windows 11 is available and Windows 10 has an end-of-life date. Here is how to think through whether your organization should upgrade now or plan for it.
Device Management
Upgrading business devices to Windows 11 requires hardware assessment, application compatibility testing, and a phased rollout plan. Here is how to approach it.
Business & Strategy
Cloud-first is not a destination. It is a default decision-making posture. Here is what it means to operate as a cloud-first business and what changes when you do.
Device Management
Skipping updates is one of the most common and preventable security risks. Here are three reasons why keeping your devices updated matters.
Security
Microsoft Defender is not one product. It is a family of security tools built into Microsoft 365 and Windows. Here is what each component does and how they work together.
Business & Strategy
The Canada Digital Adoption Program provides grants and interest-free loans for SMBs adopting digital technology. Here is what BC businesses need to know about eligibility and how to apply.
Power Platform
SharePoint and Power Platform work together natively. Here is how Power Apps, Power Automate, and Power BI connect to SharePoint and what becomes possible when they do.
Business & Strategy
Moving to cloud technology is one of the more tangible sustainability actions an organization can take. Here is how the shift to Microsoft 365 reduces environmental impact.
Business & Strategy
Microsoft offers significant grants for nonprofits and eligible organizations. Here is what is available, who qualifies, and how to access it.
Cloud Migration
Moving from Google Workspace to Microsoft 365 is a well-traveled path. Here is what the migration covers, what to plan for, and how to minimize disruption during the transition.
Microsoft 365
Both platforms have genuine strengths. Here is a direct comparison of Microsoft 365 and Google Workspace across the dimensions that matter most to business decision-makers.
Microsoft Teams
Microsoft Teams errors are usually straightforward to resolve once you know what is causing them. Here are the most common problems and how to fix them.
Cloud Migration
Switching to Microsoft 365 is a well-defined process when you know what is involved. Here is what to expect across licensing, migration, and user onboarding.
Business & Strategy
Getting approval for a Microsoft 365 investment requires a business case that speaks the language of decision-makers. Here is how to build one that addresses cost, risk, and productivity.
Device Management
Allowing any device to access Microsoft 365 without compliance requirements creates security gaps. Here is why a managed device policy matters and how to set one up in Intune.
Device Management
New employees who receive a pre-configured managed device are productive faster and connected to the right tools from day one. Here is how to set this up in Microsoft Intune.
Microsoft 365
Where your Microsoft 365 data is stored has compliance and legal implications. Here is what data residency means, what Microsoft commits to for Canadian organizations, and why it matters.
Business & Strategy
For Canadian organizations, where data is stored has real regulatory and risk implications. Here is how to think through the decision and what Microsoft offers for Canadian data residency.
Security
A true account of digital fraud shows what happens when password security is the only layer between an attacker and your accounts. MFA changes that calculus entirely.
Security
Password reuse is one of the most common reasons accounts get compromised. A password manager solves this by making unique, strong passwords practical for every account.
Microsoft Teams
Microsoft Teams is not just a chat tool. It is a complete collaboration and file storage platform. Here is how the pieces work together.
Microsoft Teams
Most organizations use Teams for chat and meetings and leave most of its capability untouched. Here are five uses that demonstrate what it can do when you go deeper.
Security
Most organizations have security gaps they are not aware of. Assessing your current posture is the only way to prioritize remediation based on actual risk rather than assumption.
Security
Eight Microsoft 365 security configurations that make a real difference. Most organizations are missing at least a few of these, and every gap is an opportunity for an attacker.
Security
Technical controls cannot protect against everything. A security culture where employees recognize and report threats is the layer that catches what technology misses.
SharePoint
An intranet project without clear answers to foundational questions usually produces something that gets used for a few months and then abandoned. Here are the questions to answer first.
Business & Strategy
A cloud solutions coach is different from a cloud implementation partner. They stay engaged after go-live to ensure adoption, build capability, and help organizations get full value from their investment.
Business & Strategy
Generic training sessions before a migration have limited impact. Small-scale coaching sessions targeted at specific workflows and timed to actual use deliver lasting results.
Teams Phone
Teams Phone consolidates voice, video, and chat in one platform. For organizations still running separate phone systems alongside Teams, the case for consolidating is compelling.
Teams Phone
Microsoft Teams Phone replaces your traditional phone system with cloud calling built into Teams. Here is a plain-language breakdown of how it works and what the transition involves.
Cloud Migration
Moving to the cloud is the first step. Building a foundation that supports secure, productive work over the long term is what comes after. Here are the elements that matter.
Business & Strategy
Digital transformation is one of the most overused phrases in business technology. Here is what it actually means for a small or medium-sized organization and what a real transformation looks like.
Business & Strategy
Most digital transformation failures are not technology failures. They are adoption failures. Here are the ingredients that determine whether the change sticks.
Power Platform
Power Automate makes automation accessible without custom development. Here are three workflows that deliver immediate value and do not require a developer to build.
Power Platform
Off-the-shelf automations solve common problems. Custom automations solve your specific problems. Here is the difference and when customization is worth the investment.
Cloud Migration
The SharePoint Migration Tool is Microsoft's free solution for moving files to SharePoint Online from file shares or older SharePoint environments. Here is how to set it up and use it.
Cloud Migration
User-led migrations are cheaper upfront but often produce disorganized results that take months to clean up. Expert-led migrations cost more but deliver an environment people can actually use.
Microsoft 365
Municipalities have specific records management requirements. Here are five reasons Microsoft 365 meets them more effectively than most alternatives.
Microsoft 365
Default Microsoft 365 configurations handle most document management needs. Custom configurations using metadata, content types, and workflows handle the rest.
Teams Phone
Migrating to Teams Phone involves choosing between three calling connectivity options. Here is how to evaluate which path fits your organization's situation.
Productivity
The right combination of apps makes coordinated work easier without adding overhead. Here is how the Microsoft 365 productivity stack supports better individual and team performance.
Productivity
Meeting-free days are one of the most effective ways to protect deep work time. Here is how to implement one that actually holds.
Security
Cyber security insurance covers costs that other policies do not. And insurers are now requiring specific technical controls before issuing coverage. Here is what you need to know.
Business & Strategy
A one-time training session before go-live is not enough to change how people work. Here is why coaching beats training and what that looks like in practice.
Security
Cyber security insurance is increasingly necessary, and increasingly specific about what technical controls must be in place before coverage is issued. Here is what you need to understand before you shop.
Productivity
OneNote connected to a Teams meeting keeps notes organized, searchable, and accessible to everyone who needs them. Here is how to use it effectively.
Productivity
To Do and Planner serve different but complementary purposes. To Do handles personal tasks. Planner handles team tasks. Here is how they work and how they connect.
Teams Phone
The right hardware makes a significant difference in the Teams Phone experience. Here are our recommendations across desk phones, conference room devices, and headsets.
Device Management
The right laptop for Microsoft 365 work is not the cheapest one that runs Windows. Here is what to look for and which specifications actually matter for the workloads most knowledge workers run.
Device Management
Remote work shifted from a temporary accommodation to a permanent reality. Here is the hardware that makes working from home in a Microsoft 365 environment genuinely effective.
Security
Seamless SSO eliminates repeated login prompts across Microsoft 365 connected applications. Here is what it is, how it works, and how to configure it.
Business & Strategy
SaaS delivers software over the internet rather than requiring local installation and maintenance. Here is what that means practically and why it matters for how organizations buy and manage technology.
Business & Strategy
A technical and process assessment is the first step in any serious cloud migration. Here is what it evaluates, what it produces, and why skipping it creates problems downstream.
Security
Single sign-on reduces login friction for users and centralizes identity management for administrators. Here is what it is and why organizations should implement it.
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