How to save a piece of Microsoft Office SmartArt as a Picture File (PNG, GIF, JPG, etc.)

A colleague asked tonight if there was a quick and easy way to save a piece of Smart Art he created in an Office App (Word, Excel, PowerPoint, Outlook – and I wish, in OneNote).  My response was two options (I’m sure others can think of more) and I figured I’d share them for others to use too…

Yep, I’m talking about SmartArt again.  Call it a nerdy man crush I guess…

Option 1 – Screen Capture

Ok, this one is obvious. If you have SnagIt (or not, but seriously… why not?) capture a screenshot of your lovely Smart Art and then save that screenshot as a file in SnagIt or in your favourite graphics application

Option 2 – Do it right in your Office Application!

This is the hidden gem I picked up watching my buddy Mike do once (Salo, shout out buddy)…

1. Select your piece of Smart Art and choose Copy

2. Perform a Paste – but do a Paste … Special right in your application (i.e. on a new line in Word or wherever)

image

3. Choose the format you want to save it as (I like PNG for example)…

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4. Right click on the newly embedded image and choose “Save as Picture”

image

5. Save the file wherever…

Tada!

7 responses to “How to save a piece of Microsoft Office SmartArt as a Picture File (PNG, GIF, JPG, etc.)

  1. Thank you so much….I was ready to just retype twenty complicated charts when I saw this simple solution. Microsoft’s instructions were not clear. Thank you for being a decent person, sharing your knowledge in a clear manner and making my life better today. Cheers.

  2. Thank you – the screen shots really helped me. I was stuck on a simple detail. Appreciate this – as does my department.

  3. I love the “Paste Special…” technique that you shared here. I didn’t know this before and it will be very useful throughout my career! 🙂

  4. Thank you! And how can I change the size of the image? I need a very big quality and when I save it, th picture
    comes out as 77 kB.

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