{"id":3559,"date":"2021-09-15T23:17:37","date_gmt":"2021-09-15T23:17:37","guid":{"rendered":"https:\/\/regroove.ca\/oh365eh\/?p=3559"},"modified":"2023-02-24T19:39:14","modified_gmt":"2023-02-24T19:39:14","slug":"why-many-organizations-lock-down-private-channel-creation-to-all-users","status":"publish","type":"post","link":"https:\/\/regroove.ca\/oh365eh\/2021\/09\/15\/why-many-organizations-lock-down-private-channel-creation-to-all-users\/","title":{"rendered":"Why Many Organizations Lock Down Private Channel Creation to All Users"},"content":{"rendered":"\n<p>&#8220;Why do some organizations choose to disable the ability for all users to create private channels in Microsoft Teams?&#8221;<\/p>\n\n\n\n<p><strong>Answer:&nbsp;<\/strong>The decision to centralize&nbsp;creation of&nbsp;private channels using a global policy to&nbsp;control&nbsp;which users in your organization are allowed to create them&nbsp;likely occurred&nbsp;during a Microsoft Teams governance planning session.<\/p>\n\n\n\n<p>Decisions are often made based on an organization&#8217;s:<\/p>\n\n\n\n<ul>\n<li>maturity with the Office 365 toolkit<\/li>\n\n\n\n<li>appetite for risk<\/li>\n\n\n\n<li>desire to prevent sprawl while they create a more informed plan that draws on the experience and needs of their users<\/li>\n<\/ul>\n\n\n\n<p>In the 2019 to 2020 times, locking down private channels made a lot of sense. They were very new. They were not a very mature feature and many Office 365 advisors recommended waiting until some additional features were released.<\/p>\n\n\n\n<p>So to be honest, it was never a hard &#8220;<em><strong>no<\/strong><\/em>&#8220;.<\/p>\n\n\n\n<p>It was really a cup of <em>&#8220;not right now&#8221;<\/em> and a dash of <em>&#8220;let&#8217;s wait and see&#8221;<\/em> paired with a good scoop of  <em>&#8220;let&#8217;s hand them out sparingly to select power users to pilot&#8221;<\/em>. <\/p>\n\n\n\n<p>Since&nbsp;Global Administrator and Teams Administrator can create&nbsp;private channels from the Admin Center even when the group policy is turned on to block users from doing so&#8230;<br>Many organizations would embrace the idea of having a point person review people&#8217;s private channel request submissions to ensure they:&nbsp;<\/p>\n\n\n\n<ol>\n<li>understood the role\/responsibilities<\/li>\n\n\n\n<li>understood the feature shortcomings of a&nbsp;private channel<\/li>\n\n\n\n<li>informed the Teams Administrator so they documented its existence should eDiscovery or legal holds be required to be implemented and\/or a&nbsp;private channel&nbsp;owner left the organization<\/li>\n\n\n\n<li>informed HR so they included the selection and assignment of an alternate private channel owner occur in advance of an employee being offboarded<\/li>\n<\/ol>\n\n\n\n<p>Sometimes, unlike a fine wine, the space and time between the original decision and the present doesn&#8217;t age well. It ripens to a off putting point where the original decision seems distasteful and arguable foolish. <\/p>\n\n\n\n<p>But let&#8217;s take a look at the laundry list reasons why people would, in these earlier, uncertain times, choose to set a policy to block users from creating private channels in Microsoft Teams:<\/p>\n\n\n\n<ul>\n<li>Private channels were notoriously a headache for a Teams Administrator to manage.<\/li>\n\n\n\n<li>The SharePoint site connected to a private channel isn&#8217;t included in the Active sites page of the new SharePoint admin center.<\/li>\n\n\n\n<li>Since each&nbsp;private channel&nbsp;creates a SharePoint site, a user could accidentally take a URL that the organization wanted to keep available for other team\/project ***<\/li>\n\n\n\n<li>If a&nbsp;private channel&nbsp;owner leaves your organization or if they are removed from the Microsoft 365 group associated with the team, a member of the&nbsp;private channel&nbsp;is automatically promoted to be the&nbsp;private channel&nbsp;owner.<\/li>\n\n\n\n<li>Each team can have a maximum of 30&nbsp;private channels. If team members&nbsp;can create&nbsp;private channels without a clear process to get approval, a team can reach its&nbsp;private channel&nbsp;limit without the team owner knowing. **<\/li>\n\n\n\n<li>Private channels do not support full apps yet for channel tabs &#8211; notable connectors that are not supported include: Stream, Planner, and Forms.&nbsp;(You can read the <a href=\"https:\/\/techcommunity.microsoft.com\/t5\/microsoft-teams\/planner-for-private-channels\/m-p\/1057344\" target=\"_blank\" rel=\"noreferrer noopener\">ongoing chatter in the Microsoft Tech Community here<\/a>.)<\/li>\n\n\n\n<li>If a user is granted access to a notebook in a&nbsp;private channel&nbsp;through SharePoint, removing the user from the team or&nbsp;private channel&nbsp;won&#8217;t remove the user&#8217;s access to the notebook.<\/li>\n<\/ul>\n\n\n\n<p>Now there have been some advances to&nbsp;Private Channels since that governance planning. The summary is:<\/p>\n\n\n\n<ul>\n<li>Team owners can now see the names of all&nbsp;private channels in their team, can lookup who the&nbsp;private channels owners are, and can delete any&nbsp;private channel&nbsp;in the team.&nbsp;<\/li>\n\n\n\n<li>Private channel&nbsp;SharePoint sites created after June 28, 2021 will have the custom template ID TEAMCHANNEL#1. This template will use a lite version of SharePoint, however features can be activated after the fact either manually via the Site Settings or using PowerShell. <\/li>\n\n\n\n<li>There are innovations in the ability to manage the&nbsp;<a href=\"https:\/\/docs.microsoft.com\/en-us\/microsoftteams\/private-channels-life-cycle-management\" target=\"_blank\" rel=\"noreferrer noopener\">life cycle of&nbsp;private channels&nbsp;<\/a>so an admin who can use PowerShell can find SharePoint URLs for all&nbsp;private channels,&nbsp;update roles of owners and members in a&nbsp;private channel, etc.&nbsp;<\/li>\n\n\n\n<li>It is now possible to apply Microsoft 365 retention policies to Teams&nbsp;private channel&nbsp;messages.<\/li>\n<\/ul>\n\n\n\n<p>That&#8217;s a bit of an info dump, but hopefully it helps!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;Why do some organizations choose to disable the ability for all users to create private channels in Microsoft Teams?&#8221; Answer:&nbsp;The decision to centralize&nbsp;creation of&nbsp;private channels using a global policy to&nbsp;control&nbsp;which users in your organization are allowed to create them&nbsp;likely occurred&nbsp;during a Microsoft Teams governance planning session. Decisions are often made based on an organization&#8217;s: In &hellip; <a href=\"https:\/\/regroove.ca\/oh365eh\/2021\/09\/15\/why-many-organizations-lock-down-private-channel-creation-to-all-users\/\"><\/a><\/p>\n","protected":false},"author":12,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Why Many Organizations Lock Down Private Channel Creation to All Users - Kelly LaForest<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/regroove.ca\/oh365eh\/2021\/09\/15\/why-many-organizations-lock-down-private-channel-creation-to-all-users\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Why Many Organizations Lock Down Private Channel Creation to All Users - Kelly LaForest\" \/>\n<meta property=\"og:description\" content=\"&#8220;Why do some organizations choose to disable the ability for all users to create private channels in Microsoft Teams?&#8221; Answer:&nbsp;The decision to centralize&nbsp;creation of&nbsp;private channels using a global policy to&nbsp;control&nbsp;which users in your organization are allowed to create them&nbsp;likely occurred&nbsp;during a Microsoft Teams governance planning session. 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