{"id":3441,"date":"2020-10-01T16:49:34","date_gmt":"2020-10-01T16:49:34","guid":{"rendered":"https:\/\/regroove.ca\/oh365eh\/?p=3441"},"modified":"2023-02-24T19:49:12","modified_gmt":"2023-02-24T19:49:12","slug":"how-do-i-browse-all-sharepoint-sites-to-attach-a-file-in-the-outlook-desktop-app","status":"publish","type":"post","link":"https:\/\/regroove.ca\/oh365eh\/2020\/10\/01\/how-do-i-browse-all-sharepoint-sites-to-attach-a-file-in-the-outlook-desktop-app\/","title":{"rendered":"How Do I Browse All SharePoint Sites to Attach a File in the Outlook Desktop App?"},"content":{"rendered":"\n<p>Attaching files to emails using Outlook on the web is super simple to do. You can easily get to a list of all the teams you are a member of from the Attach File button. This allows you to browse through the files that live in each team&#8217;s SharePoint site. <\/p>\n\n\n\n<p>If you are not going to make the switch to Outlook on the web <em>(which is what I always recommend when people switch over to using the Microsoft 365 cloud and Office 365)<\/em>&#8230;<\/p>\n\n\n\n<p>Attaching files that live in SharePoint sites into an email from the Outlook desktop app is near impossible unless you&#8217;ve worked on the file recently or you have a third-party add-in. <\/p>\n\n\n\n<p>Here is a workaround for accessing files that live in SharePoint Team sites from the Outlook desktop app:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-4-3 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How Do I Browse All SharePoint Sites to Attach a File in the Outlook Desktop App?\" width=\"500\" height=\"375\" src=\"https:\/\/www.youtube.com\/embed\/orlLrlQtHHU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>When you are creating an email and want to attach a file that lives in SharePoint or Microsoft Teams, you are going to have a really hard time.<\/p>\n\n\n\n<p>This is actually something that a lot of people are frustrated with and there is a paid add-on from a company called <a rel=\"noreferrer noopener\" href=\"https:\/\/www.oneplacesolutions.com\/oneplacemail.html\" target=\"_blank\">OnePlaceMail <\/a>that allows you to insert files into emails to send off to external people with one click, but there is a fee for that. <\/p>\n\n\n\n<p><em>Disclaimer: I do not have a partnership with OnePlaceMail and I am not being paid to mention their company in this blog post.<\/em><\/p>\n\n\n\n<p>So what I have done is come up with a solution, it&#8217;s more of a workaround, where you can use the Attach File button.<\/p>\n\n\n\n<p>And when you&#8217;re looking for files that live somewhere that you have not been recently, you can go to Browse Web Locations, and again , all of these options here (Sites &#8211; Company Name, Other Web Locations, etc.) are showing you places you have been recently (i.e. folders), so that is not fixing the problem.<\/p>\n\n\n\n<p>But what this will allow you to do is see the names of the teams that you are a member of using the Group Files option. <\/p>\n\n\n\n<p><strong>Disclaimer: Now this only works for Team Sites so it won&#8217;t work for Communication sites.<\/strong><\/p>\n\n\n\n<p>I have to make that clear, but for most of us, this may work, so let&#8217;s give it a try.<\/p>\n\n\n\n<p><strong>So how do we make the names of the teams that we are a member of show up here?<\/strong><\/p>\n\n\n\n<ol>\n<li>Open the Outlook desktop app.<\/li>\n\n\n\n<li>In the Home ribbon tab, bring cursor across to the middle area to locate the Groups group, then click on Browse Groups. <\/li>\n\n\n\n<li>This is going to give you a list of suggested groups that you may want to join. Click on the All button. You should see a group for every one of the teams that has been setup for you. <\/li>\n\n\n\n<li>Click the Join button. <\/li>\n\n\n\n<li>As long as it is not a private group where I need someone to let us in, you will see the group automatically added to the Folder Pane. <\/li>\n\n\n\n<li><strong>Tip: <\/strong>Collapse the Groups folder to hide all the groups as you do not need to use these. Ignore them and move on.<\/li>\n\n\n\n<li>Create a New Email.<\/li>\n\n\n\n<li>In the Message ribbon tab click on the Attach File button.<\/li>\n\n\n\n<li>Click on Browse Web Locations.<\/li>\n\n\n\n<li>Click on Group Files.<\/li>\n\n\n\n<li>You will see the new location where files live is available. Click on it.<\/li>\n\n\n\n<li>An Insert Files dialog box will pop open. Use that to navigate through files and folders to file the files you want.<\/li>\n\n\n\n<li>Tip: Hold down the CTRL key on your keyboard to select a group of files to insert.<\/li>\n<\/ol>\n\n\n\n<p>And as a reminder, when you insert a file you have to remember to select &#8220;Attach a copy&#8221; if you are sending it to external  people who do not have access to the site\/team. <\/p>\n\n\n\n<p>If it is internal with a co-worker, then you can use Share Link, and as long as they are a member of that site\/team, they can use it, and that (i.e. sharing links) is always the way we want to go if at all possible.<\/p>\n\n\n\n<p><strong>Disclaimer: The groups associated to the teams you are a member of may not show up here if your organization locked down groups to make them not visible to staff. <\/strong><\/p>\n\n\n\n<p>Why would they do this? <em>To reduce confusion and discourage staff from joining groups in Outlook, as joining a group gives users a completely different space to communicate when they should be using Microsoft Teams. <\/em><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Attaching files to emails using Outlook on the web is super simple to do. You can easily get to a list of all the teams you are a member of from the Attach File button. This allows you to browse through the files that live in each team&#8217;s SharePoint site. If you are not going &hellip; <a href=\"https:\/\/regroove.ca\/oh365eh\/2020\/10\/01\/how-do-i-browse-all-sharepoint-sites-to-attach-a-file-in-the-outlook-desktop-app\/\"><\/a><\/p>\n","protected":false},"author":12,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How Do I Browse All SharePoint Sites to Attach a File in the Outlook Desktop App? - Kelly LaForest<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/regroove.ca\/oh365eh\/2020\/10\/01\/how-do-i-browse-all-sharepoint-sites-to-attach-a-file-in-the-outlook-desktop-app\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Do I Browse All SharePoint Sites to Attach a File in the Outlook Desktop App? - Kelly LaForest\" \/>\n<meta property=\"og:description\" content=\"Attaching files to emails using Outlook on the web is super simple to do. 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