{"id":1952,"date":"2016-10-31T22:08:27","date_gmt":"2016-11-01T05:08:27","guid":{"rendered":"https:\/\/itgroove.net\/oh365eh\/?p=1952"},"modified":"2023-02-24T20:34:36","modified_gmt":"2023-02-24T20:34:36","slug":"what-happens-when-you-move-a-onenote-notebook-before-closing-the-notebook-in-onenote-2016","status":"publish","type":"post","link":"https:\/\/regroove.ca\/oh365eh\/2016\/10\/31\/what-happens-when-you-move-a-onenote-notebook-before-closing-the-notebook-in-onenote-2016\/","title":{"rendered":"What Happens When You Move a OneNote Notebook Before Closing the Notebook in OneNote 2016"},"content":{"rendered":"<p>When I knew that we were planning a migration to SharePoint Online at work, I read up feverishly on everything Microsoft posted about best practices. It was clear that closing Notebooks in OneNote 2016 was very helpful for a seamless experience for end users.<\/p>\n<p>However, I&#8217;ve been curious about what would happen\u00a0if a\u00a0OneNote Notebook was moved before all the users closed the Notebook in OneNote 2016. What kind of sync error message would they see? How\u00a0easy or hard would it be to get them back to a happy place? So I ran an experiment and here&#8217;s what I found.<\/p>\n<p>Below is a screenshot of a Notebook (&#8220;vEvents&#8221;)\u00a0that lived in a SharePoint 2013 site on-premises\u00a0that was rebuilt in SharePoint Online and had all the files migrated. As soon as the files in the old site were set to read-only, the sync icon in SharePoint 2016 became a red X.<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1955\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync.jpg\" alt=\"onenote-notebook-not-sync\" width=\"386\" height=\"471\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync.jpg 386w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-246x300.jpg 246w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p>When I checked the Notebook Sync Status screen, the Notebook gave this error:<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-B.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1969\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-B.jpg\" alt=\"onenote-notebook-not-sync-b\" width=\"760\" height=\"86\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-B.jpg 760w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-B-300x34.jpg 300w\" sizes=\"(max-width: 760px) 100vw, 760px\" \/><\/a><\/p>\n<p>OneNote 2016 obviously can&#8217;t tell the difference between a moved or deleted Notebook. All it knows is when it looks in the location that the Notebook Properties says the file should be, it is not there.<\/p>\n<p>I decided to try closing the Notebook to see what would happen, as I knew in this case I could not move the Notebook back to the original location or make that SharePoint library editable again.<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-02.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1961\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-02.jpg\" alt=\"onenote-notebook-not-sync-02\" width=\"517\" height=\"832\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-02.jpg 517w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-02-186x300.jpg 186w\" sizes=\"(max-width: 517px) 100vw, 517px\" \/><\/a><\/p>\n<p>When you go to close the notebook, you get the following warning:<\/p>\n<p>&#8220;[If you close the Notebook,]&#8230;\u00a0the sections that have not synced will be moved to Misplaced Sections, at the bottom of your Notebook list.&#8221;<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-03.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1962\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-03.jpg\" alt=\"onenote-notebook-not-sync-03\" width=\"1223\" height=\"148\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-03.jpg 1223w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-03-300x36.jpg 300w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-03-1024x124.jpg 1024w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-03-768x93.jpg 768w\" sizes=\"(max-width: 1223px) 100vw, 1223px\" \/><\/a><\/p>\n<p>Taking a risk, I pressed OK, and discovered the Misplaced Sections appeared below the Quick Notes button in the Notebook pane. When I clicked on it, a pop-out appeared showing the two sections that previously lived\u00a0in my vEvents Notebook. Fortunately this was a small Notebook, but could you imagine if this was a Notebook that contained 10, 20, or more sections?<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-04.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1958\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-04.jpg\" alt=\"onenote-notebook-not-sync-04\" width=\"649\" height=\"253\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-04.jpg 649w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-04-300x117.jpg 300w\" sizes=\"(max-width: 649px) 100vw, 649px\" \/><\/a><\/p>\n<p>When I clicked on the &#8220;Speakers and Topics&#8221; sections, I found all my old content. Another warning, this time was visible &#8211; this time as a yellow banner. It offered the suggestion to move the sections to a new location in another Notebook.<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-05.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1959\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-05.jpg\" alt=\"onenote-notebook-not-sync-05\" width=\"1067\" height=\"189\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-05.jpg 1067w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-05-300x53.jpg 300w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-05-1024x181.jpg 1024w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-05-768x136.jpg 768w\" sizes=\"(max-width: 1067px) 100vw, 1067px\" \/><\/a><\/p>\n<p>So I\u00a0clicked, chose my Quick Notes\u00a0section in\u00a0another Notebook\u00a0I knew\u00a0was\u00a0stored in my OneDrive for Business, and chose to Merge Sections.\u00a0All the pages were copied and merged with that section without issue. I was then given the option to Delete the original section.<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-03B.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1968\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-03B.jpg\" alt=\"onenote-notebook-not-sync-03b\" width=\"661\" height=\"322\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-03B.jpg 661w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-03B-300x146.jpg 300w\" sizes=\"(max-width: 661px) 100vw, 661px\" \/><\/a><\/p>\n<p>I\u00a0chose No, and the section stayed where it was. I\u00a0decided to\u00a0delete the Section using the button in the\u00a0right-click menu. A warning pop-up warned me that the section\u00a0would be permanently deleted.<\/p>\n<p><a href=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-06.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1960\" src=\"https:\/\/itgroove.net\/oh365eh\/wp-content\/uploads\/sites\/12\/2016\/10\/OneNote-Notebook-Not-Sync-06.jpg\" alt=\"onenote-notebook-not-sync-06\" width=\"441\" height=\"446\" srcset=\"https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-06.jpg 441w, https:\/\/regroove.ca\/oh365eh\/wp-content\/uploads\/sites\/5\/2016\/10\/OneNote-Notebook-Not-Sync-06-297x300.jpg 297w\" sizes=\"(max-width: 441px) 100vw, 441px\" \/><\/a><\/p>\n<p>Overall, I found the experience clear and easy to navigate. However, I would still always advise users to close Notebooks in OneNote 2016 before moving the files. It&#8217;s way less work in the end.<\/p>\n<p>Tip: Wait\u00a0a minute after you close a notebook to give\u00a0OneNote time\u00a0to sync changes\u00a0back to its location before moving the file to a new location. It&#8217;s not a required step, but patience will ensure less &#8216;oh shoot&#8217; moments.<\/p>\n<p>More detailed instructions are documented well by Microsoft on their Support page: <a href=\"https:\/\/support.office.com\/en-us\/article\/Resolve-misplaced-sections-in-OneNote-2016-for-Windows-ed448f89-8552-4d12-b009-f9836dbd4895?ui=en-US&amp;rs=en-US&amp;ad=US\" target=\"_blank\" rel=\"noopener noreferrer\">Resolve misplaced sections in OneNote 2016 for Windows<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When I knew that we were planning a migration to SharePoint Online at work, I read up feverishly on everything Microsoft posted about best practices. It was clear that closing Notebooks in OneNote 2016 was very helpful for a seamless experience for end users. However, I&#8217;ve been curious about what would happen\u00a0if a\u00a0OneNote Notebook was &hellip; <a href=\"https:\/\/regroove.ca\/oh365eh\/2016\/10\/31\/what-happens-when-you-move-a-onenote-notebook-before-closing-the-notebook-in-onenote-2016\/\"><\/a><\/p>\n","protected":false},"author":12,"featured_media":1955,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[10],"tags":[137,144,152,169,171],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Happens When You Move a OneNote Notebook Before Closing the Notebook in OneNote 2016 - Kelly LaForest<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/regroove.ca\/oh365eh\/2016\/10\/31\/what-happens-when-you-move-a-onenote-notebook-before-closing-the-notebook-in-onenote-2016\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What Happens When You Move a OneNote Notebook Before Closing the Notebook in OneNote 2016 - Kelly LaForest\" \/>\n<meta property=\"og:description\" content=\"When I knew that we were planning a migration to SharePoint Online at work, I read up feverishly on everything Microsoft posted about best practices. 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