{"id":2356,"date":"2013-09-14T10:34:43","date_gmt":"2013-09-14T17:34:43","guid":{"rendered":"http:\/\/www.brainlitter.com\/?p=2356"},"modified":"2013-09-14T10:34:43","modified_gmt":"2013-09-14T17:34:43","slug":"problemsolution-send-automated-email-reminders-from-sharepoint","status":"publish","type":"post","link":"https:\/\/regroove.ca\/brainlitter\/2013\/09\/14\/problemsolution-send-automated-email-reminders-from-sharepoint\/","title":{"rendered":"Problem\/Solution – send automated email reminders from SharePoint"},"content":{"rendered":"

The other day, someone asked me the following and it comes up enough that I thought sharing my answer might prove helpful for someone else.<\/p>\n

\"alert\"<\/a><\/p>\n

The Question<\/h2>\n

Hi Sean,<\/p>\n

Just a quick question, can SharePoint send out automated email reminders when a lease contract end date is coming up for example?<\/p>\n

The Answer<\/h2>\n

The answer is yes with a \u201c*<\/strong><\/em>\u201d.<\/p>\n

Out of the box (built in\/ready to go), SharePoint can be easily configured to fire off workflows (automation) and alerts based on 1 of 3 conditions:<\/p>\n

    \n
  1. Someone asks for it to happen (human intervention)<\/li>\n
  2. Someone creates something new<\/li>\n
  3. Someone edits something<\/li>\n<\/ol>\n

    However, what you are asking for is to have something know what day it is and \u201ccome alive\u201d because an event (contract end date is about to expire) is about to occur.<\/p>\n

    So, in situations like that, we can do 1 of a few things:<\/p>\n

      \n
    1. Write code (ick)<\/li>\n
    2. Use 3rd<\/sup> party add-ons (possible)<\/li>\n
    3. Use Nintex with scheduled workflows (I LOVE Nintex, but it costs $$$ – very much worth it as you use SharePoint more and more but probably out of scope budget wise for this project)<\/li>\n
    4. Recommended<\/span>: Use Dashboards \u2013 rather than alert someone (via email), show \u201cwhat\u2019s coming up\u201d on a dashboard \u2013 items are shown by date of next needing attention.\u00a0 You\u2019ll get to hear me rant about how we have too much email anyways and why this is a better approach to show \u201cwhat\u2019s on today, this week, this month” when we meet. \ud83d\ude09<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

      The other day, someone asked me the following and it comes up enough that I thought sharing my answer might prove helpful for someone else. The Question Hi Sean, Just a quick question, can SharePoint send out automated email reminders when a lease contract end date is coming up for example? 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