{"id":2458,"date":"2014-12-31T22:52:00","date_gmt":"2014-12-31T22:52:00","guid":{"rendered":"https:\/\/thebeagle.itgroove.net\/?p=1974"},"modified":"2023-02-24T21:39:49","modified_gmt":"2023-02-24T21:39:49","slug":"office-365-leveraging-sites-and-onenote","status":"publish","type":"post","link":"https:\/\/regroove.ca\/archive\/2014\/12\/31\/office-365-leveraging-sites-and-onenote\/","title":{"rendered":"Office 365 \u2013 Leveraging Sites and OneNote"},"content":{"rendered":"

If you have followed any of my bleating’s on this blog you will know that I am a great fan of OneNote.\u00a0 I think it is an amazing piece of software and it has become the defacto tool in our office for pretty much all of our writing and data capture.\u00a0 I think I heard Sean<\/a> say something to the effect that he hasn\u2019t used Word in over a year, he simply writes in OneNote.\u00a0 But I digress \u2026<\/p>\n

OneNote is dynamite by itself but when you combine it with Office 365, specifically with a SharePoint site, you end up with a tool that is a steamroller \u2026 you won\u2019t believe what you can do with it.\u00a0 If you look at my blog post on the WebApps<\/a> you can see how Microsoft has enabled Office applications to run in a browser session without the requirement for Office being installed on your device.\u00a0 This same technology makes OneNote oh so seductive when embedded in an Office 365 SharePoint site.\u00a0 OneNote, the place to capture all your \u201cstuff\u201d now becomes available to you wherever you are so long as you have an Internet connected device like a smartphone or tablet.\u00a0 And what is really cool is that you can use OneNote in a browser or the native OneNote app on your device and still have everything point back to the central OneNote file that is stored in SharePoint in Office 365.<\/p>\n

OK, let me break this down a bit \u2026<\/p>\n

OneNote can be stored locally on your device (and becomes something of a silo) or it can be stored and shared out of a SharePoint site where it becomes a powerful information sharing tool with your team.\u00a0 My personal Office 365 tenant has a Team Site that looks like this (I just created it):<\/p>\n

\"image\"<\/a><\/p>\n

The \u201cNotebook\u201d is an embedded OneNote.\u00a0 Clicking on it in the site opens OneNote Online and displays the following:<\/p>\n

 <\/p>\n

\"image\"<\/a><\/p>\n

OK, it\u2019s nothing fancy but it is also deceptive.\u00a0 There are three sections \u2013 General, IT and HR and each section has multiple pages:<\/p>\n

 <\/p>\n

\"image\"<\/a><\/p>\n

And, just like in OneNote on your PC there are all sorts of goodies built-in:<\/p>\n

\"image\"<\/a><\/p>\n

So you can do almost all of the same things in OneNote Online as you can in OneNote itself.\u00a0 But wait, there\u2019s more!\u00a0 Because this is OneNote you can also open the file in OneNote on your PC:<\/p>\n

 <\/p>\n

\"image\"<\/a><\/p>\n

 <\/p>\n

Doing so gives me this:<\/p>\n

\"image\"<\/a><\/p>\n

Same file, same info, same fidelity.\u00a0 And it gets better, I can do the same thing on my phone (a Galaxy S4) in the browser:<\/p>\n

 <\/p>\n

\"Screenshot_2014-12-31-14-23-46\"<\/a><\/p>\n

 <\/p>\n

And I can also load the OneNote App on my phone and tablet and access the file with the app, as well.\u00a0 The point I\u2019m trying to make is that the power of OneNote to share info with your team becomes \u201cmobile\u201d as soon as you plug it into a Site (SharePoint) inside Office 365.<\/p>\n

Leveraging OneNote in this fashion can be incredibly powerful.\u00a0 As a case in point, we (itgroove) capture everything<\/em> in a series of OneNote notebooks that are hosted in our on-prem SharePoint (same deal as Office 365 SharePoint online \u2013 WebApps and access from anywhere).\u00a0 We use OneNote as a replacement for wikis and blogs and we capture everything to do with our customers (and pretty much all of our business processes) within OneNote.\u00a0 The beauty and the power of this is that all of our documentation becomes \u201cliving\u201d rather than \u201cstatic\u201d and all of us can contribute to our group knowledge on a daily basis via OneNote.\u00a0 Moreover, all of the itgroove team can access this data from wherever we are (given an Internet connection) so none of us are ever \u201cstuck\u201d without access to critical information.\u00a0 Combine this with all of the other goodness in SharePoint and you can begin to appreciate the power that Microsoft makes available via your Office 365 subscription.<\/p>\n

Take a look at my colleague and fellow MVP Kelly Marshall’s<\/a> blog for lots more tips and other goodness regarding OneNote.\u00a0 Kelly is a OneNote MVP (there are only a few of those so she is special indeed) and a true evangelist for OneNote.\u00a0 She shares lots of \u201cgood stuff\u201d!<\/p>\n","protected":false},"excerpt":{"rendered":"

If you have followed any of my bleating’s on this blog you will know that I am a great fan of OneNote.\u00a0 I think it is an amazing piece of software and it has become the defacto tool in our office for pretty much all of our writing and data capture.\u00a0 I think I heard … <\/a><\/p>\n","protected":false},"author":10,"featured_media":2133,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[247,250],"tags":[440,129,16],"acf":[],"yoast_head":"\nOffice 365 \u2013 Leveraging Sites and OneNote - Archive<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/regroove.ca\/archive\/2014\/12\/31\/office-365-leveraging-sites-and-onenote\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office 365 \u2013 Leveraging Sites and OneNote - 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