{"id":161,"date":"2013-03-26T17:00:00","date_gmt":"2013-03-26T17:00:00","guid":{"rendered":"https:\/\/conversations.itgroove.net\/?p=161"},"modified":"2023-02-24T21:48:47","modified_gmt":"2023-02-24T21:48:47","slug":"keep-your-inbox-trim","status":"publish","type":"post","link":"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/","title":{"rendered":"Keep Your Inbox Trim"},"content":{"rendered":"

<\/p>\n

 <\/p>\n

This blog is dedicated to Sean who last night declared that his inbox was EMPTY. Coincidentally, this is also written by him so it\u2019s a good thing he practices what he preaches \ud83d\ude09<\/p>\n

Keep as few items in your INBOX as possible <\/p>\n

At the end of the day, you really shouldn\u2019t have anything in your Outlook Inbox and here is why: <\/i><\/p>\n

Stress<\/i>: Emails in your inbox mean something is left undone. Every email should have one of the following five actions, thus meaning it shouldn\u2019t be in your inbox at the end of the day\u2026 <\/p>\n

    \n
  1. Discard the email (delete it, the info isn\u2019t useful so get rid of it)\n
  2. Delegate the email (task it to someone, now \u2026 not tomorrow)\n
  3. Take immediate action (if it will take 5 minutes or less to resolve, do it now)\n
  4. Put in a reference folder (don\u2019t leave it in the inbox *see performance below*). Put it in a \u2018non-default\u2019 folder\n
  5. File it for follow-up (drag into tasks or your calendar and create a \u2018task or appointment\u2019 from it \u2013 see Tip #2), if the action item requires follow-up <\/li>\n<\/ol>\n

    Performance<\/i>: Outlook will run slower if it has a massive Inbox \u2013 it takes longer to produce views, Antivirus programs will expect to scan it on every open, etc. and your OST files will be big (for caching) thus correcting corruption would take longer too. By Inbox, I mean the \u2018actual\u2019 inbox. You can safely create subfolders underneath it, beside it, etc. But it is ideal to keep the \u2018actual inbox\u2019 folder, tidy. <\/p>\n

    Microsoft Says So Too<\/i><\/b>\u2026 http:\/\/support.microsoft.com\/kb\/905803<\/a><\/p>\n

    Stay tuned for more tips!<\/p>\n","protected":false},"excerpt":{"rendered":"

      This blog is dedicated to Sean who last night declared that his inbox was EMPTY. Coincidentally, this is also written by him so it\u2019s a good thing he practices what he preaches \ud83d\ude09 Keep as few items in your INBOX as possible At the end of the day, you really shouldn\u2019t have anything in … <\/a><\/p>\n","protected":false},"author":14,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[88,106,122],"acf":[],"yoast_head":"\nKeep Your Inbox Trim - Archive<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Keep Your Inbox Trim - Archive\" \/>\n<meta property=\"og:description\" content=\"  This blog is dedicated to Sean who last night declared that his inbox was EMPTY. Coincidentally, this is also written by him so it\u2019s a good thing he practices what he preaches \ud83d\ude09 Keep as few items in your INBOX as possible At the end of the day, you really shouldn\u2019t have anything in …\" \/>\n<meta property=\"og:url\" content=\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/\" \/>\n<meta property=\"og:site_name\" content=\"Archive\" \/>\n<meta property=\"article:published_time\" content=\"2013-03-26T17:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-02-24T21:48:47+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/t2.gstatic.com\/images?q=tbn:ANd9GcQYM5TCKF1uoktQUsOOclx0VRCNwCdAlVfhbFGLlMdBqSAdnZXE\" \/>\n<meta name=\"author\" content=\"Wendy Wallbridge\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Wendy Wallbridge\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/\",\"url\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/\",\"name\":\"Keep Your Inbox Trim - Archive\",\"isPartOf\":{\"@id\":\"https:\/\/regroove.ca\/archive\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/#primaryimage\"},\"thumbnailUrl\":\"http:\/\/t2.gstatic.com\/images?q=tbn:ANd9GcQYM5TCKF1uoktQUsOOclx0VRCNwCdAlVfhbFGLlMdBqSAdnZXE\",\"datePublished\":\"2013-03-26T17:00:00+00:00\",\"dateModified\":\"2023-02-24T21:48:47+00:00\",\"author\":{\"@id\":\"https:\/\/regroove.ca\/archive\/#\/schema\/person\/73de70adc57e9c074664fb929b27ff50\"},\"breadcrumb\":{\"@id\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/#primaryimage\",\"url\":\"http:\/\/t2.gstatic.com\/images?q=tbn:ANd9GcQYM5TCKF1uoktQUsOOclx0VRCNwCdAlVfhbFGLlMdBqSAdnZXE\",\"contentUrl\":\"http:\/\/t2.gstatic.com\/images?q=tbn:ANd9GcQYM5TCKF1uoktQUsOOclx0VRCNwCdAlVfhbFGLlMdBqSAdnZXE\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Blog Archive\",\"item\":\"https:\/\/regroove.ca\/archive\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Keep Your Inbox Trim\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/regroove.ca\/archive\/#website\",\"url\":\"https:\/\/regroove.ca\/archive\/\",\"name\":\"Archive\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/regroove.ca\/archive\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/regroove.ca\/archive\/#\/schema\/person\/73de70adc57e9c074664fb929b27ff50\",\"name\":\"Wendy Wallbridge\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/regroove.ca\/archive\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/853140b68fa200e63a3a9d980933a3d1?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/853140b68fa200e63a3a9d980933a3d1?s=96&d=mm&r=g\",\"caption\":\"Wendy Wallbridge\"},\"url\":\"https:\/\/regroove.ca\/archive\/author\/wwallbridge\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Keep Your Inbox Trim - Archive","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/regroove.ca\/archive\/2013\/03\/26\/keep-your-inbox-trim\/","og_locale":"en_US","og_type":"article","og_title":"Keep Your Inbox Trim - Archive","og_description":"  This blog is dedicated to Sean who last night declared that his inbox was EMPTY. 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